The event is over, but the stand space still needs clearing before handover. Fixtures & Fittings Services - Benelux cleans exhibition stands, removes packaging and residues, and puts event spaces back in order in Belgium. The work is planned around the venue's access windows and the other teams on site.
The exhibition ends, but the work is not over
At the close of a trade fair at Brussels Expo, for example, exhibitors collect their equipment while dismantling teams remove counters and structures. Packaging, dust and marks can remain after they leave.
The person in charge must meet the venue's handover schedule. They need a service provider to handle the practical cleaning and clearing operations while taking account of the other teams working on site.
The same situation can arise at Flanders Expo in Ghent, an exhibition venue in Antwerp, a conference centre in Liège or a corporate event held in commercial premises.
Stand cleaning and dismantling: two distinct services
Dismantling involves removing the components of the stand: furniture, removable partitions, exhibition structures, display units and equipment included in the agreed assignment.
Cleaning may take place before, during or after certain dismantling stages, depending on the venue's organisation. It covers accessible surfaces, residues, signs of use and restoring order to the allocated space.
Fixtures & Fittings Services - Benelux can undertake cleaning alone or combine it with dismantling, handling and clearance operations when the project requires them.
| Service | Operations involved |
|---|---|
| Stand cleaning | Cleaning surfaces, removing residues and restoring order. |
| Dismantling | Removing demountable components and gathering equipment. |
| Clearance | Removing packaging and items designated for disposal. |
| Restoration | Final cleaning and minor remedial work included in the assignment. |
Cleaning operations after an event
Remove packaging and residues
Plastic film, protective materials, cardboard, adhesive tape and other residues are collected and removed according to the instructions of the person in charge and the venue's conditions.
Clean accessible surfaces
Floors, counters, display units and other relevant surfaces are cleaned according to their condition and the materials involved.
Clear circulation routes
Passageways must remain accessible to dismantling and handling teams and the building's technical staff.
Prepare the space for handover
Once the agreed operations are complete, the areas are put back in order so that the exhibition or building manager can inspect them.
One on-site contact to coordinate the work
At a trade fair, several companies may be working simultaneously. Cleaning must therefore be organised with the event coordinator, stand manager or person responsible for handover.
Before the intervention, it is useful to provide:
- The event name and venue address.
- The hall number and stand location.
- The areas and operations to be covered.
- Authorised dates and access windows.
- Venue instructions and disposal arrangements.
- The name and telephone number of the operational contact present on site.
- Photographs, plans or handover instructions.
This information helps prepare an intervention suited to the coordinator's schedule.
Brussels, Ghent and other exhibition centres
Fixtures & Fittings Services - Benelux handles business enquiries throughout Belgium, including Brussels, Ghent, Antwerp, Leuven, Mechelen, Bruges, Hasselt, Liège, Namur, Charleroi, Mons and Walloon Brabant.
Assignments may concern exhibition halls, temporary commercial spaces, pop-up stores, showrooms or corporate events.
In the Brussels periphery, enquiries may also come from Zaventem, Diegem, Vilvoorde, Waterloo, Nivelles or Wavre.
Projects in the Grand Duchy of Luxembourg and northern France can be assessed individually according to their location, volume and organisation.
How is the quotation prepared?
The quotation takes account of the area to be cleaned, the condition of the premises, the quantity of residues, access arrangements, additional operations and the event's working-hour restrictions.
A stand that has already been dismantled does not necessarily require the same operations as an area where structures still need to be removed.
Fixtures & Fittings Services - Benelux can prepare a free preliminary quotation based on photographs and a sufficiently detailed description. If a site visit is required, its conditions are agreed in advance.
Example: organising cleaning after a trade fair
Imagine an exhibitor who needs to hand back a stand space at Flanders Expo. The equipment has been removed, but packaging and signs of use remain.
The coordinator sends the stand dimensions, photographs, handover instructions and permitted access window. The clearance and cleaning operations are defined and then carried out within the agreed scope.
Send the stand dimensions, photos, permitted access times and handover instructions. Those details help define the cleaning and clearance still needed.
Frequently asked questions
Do you only work after dismantling?
Can you also dismantle stand components?
Do you work with international coordinators?
What information should we provide?
Other services for event organisers and installers
Explore the full range of business services on our Business Solutions page.
Does your stand or event space need to be restored?
Call Fixtures & Fittings Services - Benelux on +32 472 88 08 66 to discuss your request.
You can also send photographs, plans, dates and instructions via WhatsApp, or use our contact form.
Please specify the event name, hall, stand location and contact details of the person present on site.
